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Police Information Check

Effective February 1st 2015, the Abbotsford Police Department has implemented a new policy on Police Information Checks.  This new policy is in response to the Office of Information and Privacy Commissioner’s report on Police Information Checks and the Ministry of Justices', proposed Model Policy Guidelines on Police Information Checks.  The BC Association of Chiefs of Police has endorsed this policy.

The new policy guidelines are intended to ensure that policies and practices align amongst police agencies in BC so that citizens, employers and volunteer organizations receive consistent Criminal Record and Police Information Checks. Additionally, this helps balance public safety interests with the privacy and human rights of citizens.

The Abbotsford Police offers two types of Police Information Checks, Police Information Check - Vulnerable Sector and Police Information Check - non-Vulnerable Sector. The major changes from the previous policy are highlighted below:

Police Information Check – Vulnerable Sector

Applicants who work with the vulnerable sector will, at the request of their employer, receive a check that:

  • Includes a search of, at a minimum, CPIC, PIP, JUSTIN and PRIME records.
  • Discloses to the applicant all warrants, outstanding charges, convictions and adverse contact.
  • Does not include the disclosure of apprehensions under s. 28 of the Mental Health Act.
  • Does include adverse contact involving the threat or actual use of violence directed at other individuals, regardless of, but without disclosing, mental health status.
  • Does not include youth offences unless provided for under the Youth Criminal Justice Act.
  • Does include information on a sexual offence conviction where a pardon or record suspension has been granted.

Police Information Check - non-Vulnerable Sector

Applicants who are not working with the vulnerable sector will, at the request of their employer, receive a check that:

  • Includes a search of, at a minimum, CPIC, PIP, JUSTIN and PRIME
  • Discloses to the applicant all warrants, outstanding charges and convictions.
  • Does not disclose adverse contact.
  • Does not include the disclosure of apprehensions under s. 28 of the Mental Health Act.
  • Does not include youth offences unless provided for under the Youth Criminal Justice Act.

In cases where non-disclosable information indicates a significant threat to public safety, police agencies may either refuse to complete the check or take action under their duty to warn responsibilities.

Important Information to Note

The Abbotsford Police Department plays a neutral role in determining suitability regarding employment and/or volunteer risk assessment. By providing the service of a Police Information Check, the Abbotsford Police Department is in no way making a recommendation as to the suitability of the applicant for the position, nor should the agency consider the existence of police information to mean a compulsory disqualification of the individual. It is important to note that information contained within a Police Information Check is based in part upon information provided by the applicant and a police agency cannot guarantee it will identify all information pertaining to the individual.

A Police Information Check discloses more than just a record of convictions. Police incidences of an accusatory nature where an applicant was considered a suspect or where charges were recommended, but not approved by Crown Counsel, may also be disclosed. The length of time that such information will be disclosed is governed by provincial and federal retention periods.

Frequently Asked Questions

What is a Vulnerable Sector Search?

An applicant who is identified as working with a person or organization responsible for the well-being of children under 18 years or with vulnerable persons who, because of their age, a disability or other circumstances, whether temporary or permanent, are in a position of dependence on others or are otherwise at greater risk than the general population of being harmed by persons in a position of authority or trust relative to them as is authorized under the Criminal Records Act.

If you indicate that you are working with vulnerable individuals, you will be required to sign a consent that will allow a search for any sexual offences for which a pardon has been granted, and consent to disclose any pardoned sexual offences.

There are possible delays for Police Information Checks with vulnerable sector requiring fingerprint comparison (see details).

How do I apply for a Police Information Check?

All Police Information Checks must be completed by the agency policing the area where the applicant resides. Abbotsford Police Department will complete Police Information Check searches for residents of Abbotsford only.

Police Information Check Applications are completed in person at the main office located at 2838 Justice Way.

Personnel are available six days a week to assist with these requests. Check our "Locations and Hours" for availability. Our office is closed on Sunday and Statutory holidays.

Police Information Check applications are processed in order of date received and search results should be completed within 10 business days. Delays may occur in completing the search if we have to verify data with other agencies or fingerprints are required to confirm identity.

Completed Police Information Checks will be mailed to the applicant’s home address upon completion.

If living outside Canada, see Police Information Check Outside of Canada.

What is the Police Information Check Process?
  1. Applicant must complete:
    • Police Information Check form (APD-301)
      This form can be downloaded by clicking the link above, or picked up in person from either the APD headquarters building or our Community Police Office. Bring the form with you to the Abbotsford Police Department, along with the necessary identification and fees (see below).
  2. Provide two pieces of valid, government issued ID - one must have a photo.

    Accepted as photo ID are:

    • Passport
    • Provincial Driver's license
    • Provincial Photo ID card
    • Canadian Military ID
    • Status Indian Card
    • Citizenship Card
    • Current year's student card for youth

    Secondary ID that may be used includes:

    • Birth Certificate
    • Social Insurance Number Card
    • CARE (Provincial Medical) card

    The names on the ID must match. For females who have ID in two different names (usually due to marriage or divorce) please note you may be asked for a marriage/divorce certificate to confirm the names used.

  3. In some instances the applicant may be asked to provide fingerprints so that we may complete the Criminal Record Search requested. If there are any additional fees associated with the processing of the fingerprints by the RCMP, the fees are the responsibility of the applicant.

How much does a Police Information Check cost?

The Abbotsford Police Department charges a fee for all Police Information Checks. The fees have been set in an effort to offset some of the costs associated with offering this service.

  • $65.00 for employment related searches
  • $27.00 for volunteer positions

Fees are payable in Canadian funds, include GST and are payable in exact cash, debit, Visa, MasterCard, or American Express at APD headquarters, 2838 Justice Way.

Volunteer agencies may opt into the Ministry of Justice Criminal Records Review Program for free checks on their volunteers that work with children and/or vulnerable adults.


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